How about you and your colleagues being able to search for key works not only in e-mails, but also in received faxes – and archive these with an index?
With OCR – Optical Character Recognition, the text content of received faxes is extracted for subsequent automatic processing. This simplifies the further workflow since the document can, for example, be indexed immediately and submitted to a document management system.
OCR offers valuable services to the user: By utilizing OCR the employee doesn't receive his faxes as a graphic but as a searchable PDF file. When searching the inbox for documents containing the indicated keywords, not only the e-mails but also fax documents are displayed.
Moreover, OCR perfects the electronic storage and subsequent processing of business documents. In keeping with the concept of early storage, received faxes are immediately submitted to the DMS in the original format together with the recognized content. They can be forwarded to the responsible person without additional manual indexing in the document workflow.
